Spacewell Workplace (25.2)

• Workplace for end users
  • The new Outlook Add-in available in the Microsoft App store: “Spacewell Room Finder 2.0”
  • Support for Zoom meeting links
  • Spacewell app system requirements available online
• Workplace for real estate staff
  • Reservation Planning
  • Reservation Insights
  • Reservation dashboards matrix
• Workplace about IoT sensors and displays
  • LoRa Sensor Battery value available
• Workplace for system administrators
  • Early warning when capacity is almost reached
• Mark Your Calendar: End-Of-Support dates
  • Workplace Kiosk app
  • Workplace Room Finder Add-on to Outlook
  • Workplace Hardware
  • MCS apps

Workplace for end users

The new Outlook Add-in available in the Microsoft App store: “Spacewell Room Finder 2.0”

• As an admin
• I want to be able to choose between the original Room Finder and the new Room Finder 2.0 add-on

• So that I can manage the transition smoothly and ensure compatibility with existing workflows

   

Benefits

• Flexibility: Users can choose when to upgrade, allowing them to adapt to changes at their own pace
• Compatibility: Ensures that both versions are available, reducing disruptions to existing workflows
• Testing and Feedback: Allows for testing and feedback on the new version before fully transitioning

The new Add-in introduces a wealth of improvements inspired by customer feedback

• Improved user-friendly design
• Improved search accuracy, by providing extended filtering options of rooms by capacity, type, amenities and availability
• Simplify multi-room meetings, by allowing to add multiple rooms across different buildings

Configuration instructions

Click here for more details on Room Finder Add-in

Developed for

• Asset
• MCS

Support for Zoom meeting links

• As a meeting organizer
• I want a Zoom meeting link to be added when I create a reservation from Workplace

• So that I don’t have to manually add it afterwards and everyone can easily join the online meeting

   

Benefits

• Simplifies hybrid meetings by automatically adding a Zoom meeting link
• Saves time by eliminating the need for manual Zoom meeting creation

Configuration instructions

Click here for more details on

Developed for

• Asset
• MCS

Spacewell app system requirements available online

• As an admin
• I want to access detailed system requirements for the Spacewell Apps
• So that I can confidently purchase compatible hardware and optimize app performance

Benefits

• Enables informed hardware purchasing decisions
• Ensures seamless app functionality and compatibility
• Saves time and resources by avoiding hardware mismatches

Developed for

• Asset
• MCS

Workplace for real estate staff

Reservation Planning

• As a meeting room admin
• I want to
  • See a planning of upcoming reservations
  • And user booking patterns
• So that I can fine-tune my booking policies

Benefits

• Gain insight in upcoming reservations: What – where – how long in advance
• Who is making long-term or long recurring reservations (detect abuse)
• Understand meeting room capacity needs
• Take proactive actions to optimize the use of your meeting resources

Configuration instructions

Click here for more details

Developed for

• Workplace

Reservation Insights

• As a meeting room admin
• I want to
  • See for each meeting resource
  • How it has been booked and how often
• So that I can fine-tune my meeting resources

Benefits

• Have insight in effective reservations that took place: What – where – how long in advance
• Excluding cancellations and no-shows
• Understand meeting room capacity needs
• Take proactive actions to optimize the use of your meeting resources

Configuration instructions

Click here for more details: Reservation Insights

Developed for

• Workplace

Reservation dashboards matrix

Configuration instructions

Click here for more details: Dashboards

Developed for

• Workplace

Workplace about IoT sensors and displays

LoRa Sensor Battery value available

• As a Facility Manager
• I want to access the latest sensor battery level data through downloads and notifications,
• So that I can schedule battery replacements efficiently and troubleshoot issues independently.

Benefits

• Independence in Sensor Management: Facility managers can manage sensor battery levels independently
• Timely Maintenance: Access to battery level data allows for scheduling replacements before sensors go offline, reducing downtime.
• Informed Troubleshooting: Notifications provide insights into sensor health, helping managers identify and resolve issues more effectively.

Configuration instructions

You can find LoRa Sensor Battery values in following locations:

• GO - Data Export provides an overview of all values received from sensors in a certain time frame
• Set up Notifications for Sensor Health to get a daily mail when sensors don’t communicate for a longer time (depends on device type). Seeing latest communicated battery level in this notification will allow more effective resolution of issues
• Studio Device Overview and the exports from Spaces > Device Overview, see Configure devices (add, remove, import, and export)

Developed for

• Asset
• MCS

Workplace for system administrators

Early warning when capacity is almost reached

• As a Facility Manager
• I want to receive a warning when the occupancy is close to max capacity
• So that I can take proactive measures before reaching maximum capacity.

Benefits

• Early action: Early warnings allow facility managers to act before reaching critical capacity levels

• Reduced overcrowding: Helps prevent overcrowding by alerting managers when a lower threshold is reached, allowing them to adjust accordingly

Configuration instructions

Click here for more details on Automation repository

Developed for

• Asset
• MCS

Mark Your Calendar: End-Of-Support dates

Workplace Kiosk app

Workplace Room Finder Add-on to Outlook

Workplace Hardware

MCS apps