- Workplace for end users
- Book and manage your reservations using the AI assistant
- Introducing the next generation Room Display
- Display additional context by showing reservable descriptions for spaces and services in GO web portal & Room Finder
- Usability improvements for end users in web (GO)
- Save time with default cost centers
- INTERCOM providing Product updates, alerts, and news in GO
- Workplace for space planners
- Workplace for workplace experts
- Workplace about IoT sensors and displays
- Workplace for system administrators
Workplace for end users
Book and manage your reservations using the AI assistant
Info
Workplace introduces an AI assistant that allows users to create, edit, move, or cancel reservations using simple natural language. Instead of navigating forms, users can interact conversationally to manage their bookings faster and more intuitively.
As a workplace user
I want to manage my reservations using natural language
So that I can save time and avoid navigating complex forms
Benefits
Simplifies the reservation process through conversational interaction
Reduces time spent navigating forms and menus for quick reservations
Lowers the learning curve for new users
Lays the foundation for future AI-driven workplace workflows
Developed for
Asset
MCS
Introducing the next generation Room Display
Info
A modern, intuitive Room Display experience that simplifies room reservations and ensures every device always benefits from the latest improvements.
As an end user
I want to quickly see room availability, reserve a room and manage my meetings directly from the display
So that I can stay productive and avoid unnecessary steps
Benefits for employees
Modern and intuitive interface
Faster room reservation and meeting management
Improved visibility of room availability
Benefits for Admin
Devices always run the latest version
Reduced maintenance effort
Continued support for existing TD-1070 devices
What’s New?
The new Room Display will be introduced incrementally, starting with the core reservation experience
Existing Room Display remains supported (but no new developments)
Customers can seamlessly transition to the new Room Display for their existing screens - using Spacewell device control
BEFORE
TECH: Native application
Different versions across devices
Legacy UI and poor UX flows
Separate technology stack
NOW
TECH: Progressive Web App (PWA)
Always runs the latest version
Modern and intuitive design
Aligned with Workplace architecture
Developed for
Asset
Display additional context by showing reservable descriptions for spaces and services in GO web portal & Room Finder
Info
Descriptions for spaces, services and equipment, previously available in Workplace Mobile, are now also available in GO and Room Finder.
As an end user
I want to see description of spaces, services and equipment when making a reservation
So that I can better understand what I’m reserving and make the right choice
Benefits
Better informed reservation decisions
More context on spaces, services and equipment
Reduced confusion or incorrect reservations
Increased adoption of services and add-ons
Developed for
Asset
Usability improvements for end users in web (GO)
Find the right room faster
with better sorting
Room search results are now ordered by capacity, helping users find suitable rooms faster while encouraging more efficient use of available meeting spaces
Keep your selected time
when changing dates
Changing a reservation date no longer resets the selected meeting time, reducing manual adjustments and helping prevent accidental booking errors
Improved side navigation
for end users in GO
The navigation menu is now expanded by default, making Workplace easier to discover and creating a more intuitive navigation experience
Save time with default cost centers
Info
Default cost centers can now be automatically populated when creating a reservation, reducing manual input and improving data accuracy
As an end user
I want my cost center to be filled in automatically when creating a reservation
So that I can complete my reservation faster without having to manually search for the correct cost center
Benefits
Less manual data entry during the reservation process
Faster reservation creation
Reduced risk of selecting an incorrect cost center
Improved cost center data consistency and accuracy
Developed for
Asset
INTERCOM providing Product updates, alerts, and news in GO
Info
Spacewell is introducing a new way to communicate directly with users inside the Workplace platform. Get product updates, tips & tricks, release highlights and important alerts directly in the web portal.
As an admin or end user
I want to receive proactive updates, product news, alerts and tips & tricks directly in the platform
So that I stay informed and receive the latest update without needing to check Spacewell support pages
Benefits
Receive all important Spacewell updates directly in web portal
Never miss important alerts or Spacewell product news
Centralized communication from Spacewell towards the end-users of Spacewell products
Developed for
Asset
MCS
Workplace for space planners
30 years ago, we established Integrated Workplace Management Systems
with Space Management at its core
Today we’re reinventing how Spaces can be managed, with modern Tech, and AI-ready
Multiple region levels
Info
For organizations with many buildings in various regions
As a space manager
I want to organize my portfolio in a hierarchy of regions and subregions
So that I can comply with my internal regional structure
Benefits
Regions can be hierarchical
Unlimited levels
Facilitates migration from MCS to Workplace & Asset
Developed for
Asset
Multiple space allocation
Info
Accelerating the allocation task
As a space manager
I want to select multiple spaces and allocate them all at once to a department, cost center, floor type, etc
So that I can save much time and finish the allocation task faster
Benefits
Time saving by doing less repetitive work
Multi-select spaces or subspaces
in a table (grid)
on a floor plan (layout)
Developed for
Asset
Archiving in Space Management
Info
Getting rid of things without deleting
As a space manager
I want to archive objects that we no longer use
So that they disappear from the user interface
Benefits
Archiving instead of deleting
retains the history
NOTE: no un-archiving
users need special permission for archiving
users must accept warning messages
Developed for
Asset
Workplace for workplace experts
The 6th generation of Space Occupancy Intelligence since 2017
2017 – first (manual) insights from IOT sensors
2018 – First Productized dashboards
2019 – Launch of Qlik dashboards for US customers
2021 – VOC-based 2nd generation of Qlik dashboards
2024 – Workplace launch with Improved Insights
2026 – Complete new dashboard, rebuilt from scratch
Analytics & Intelligence Across Every Decision
From operational reporting to predictive planning
1
Operational Reporting
Understand
what happened
2
Best-Practice Business Intelligence
Understand why
it happened
3
Open Data Platform
Combine with
enterprise data
4 (upcoming)
Embedded AI Insights
Consult and
Ask any question
5 (upcoming)
Predictive Planning
Predict what
happens next
Info
We combine operational reporting, business intelligence, open data access, AI-driven insights and predictive planning in a single platform.
New Space efficiency dashboard to analyze meeting rooms
Info
Gain insight in how efficiently the meeting spaces are used.
Space efficiency = measured headcount vs. room capacity
As a user or admin
I want to learn how efficiently our meeting spaces are used
So that I can make space optimizations where needed
Benefits
Compare efficiency of small, medium, large, extra large rooms
Gain insight in how many people are in a meeting room and for how long
100% anonymous data
Developed for
Asset
Other dashboard improvements
Info
Finetuning and improvements based on customer feedback
Minor updates of
Space occupancy
Finetuned nr of decimals per metric
Occupancy (%): no decimals
Headcount (avg persons): 1 decimal
Utilization time (h) : 2 decimals
Select metric for floor plan
Reservation patterns and planning
“Nr of participants” added (Data sheet)
Developed for
Asset
Workplace about IoT sensors and displays
Door Count Sensors: Minimum order quantity (MOQ) = 10
Info
Sensative Strips door count sensors are now available for on-demand ordering (with a minimum order quantity of 10 units) for more reliable, need-based supply.
As an administrator
I want to order Sensative Strips door count sensors to be ordered on demand
So that I receive devices aligned with my project timing and avoid relying on long-stored inventory.
Benefits
Improved ordering predictability
Reduced stock-aging risk
Better alignment with actual project demand
Available for
Asset
MCS
Still relevant: options already available today
Info
A quick reminder of recent portfolio updates that give customers more flexibility in pricing, hardware choices, and smart-building integrations.
Pointgrab pricing update
More commercial flexibility with a CAPEX/OPEX approach for Pointgrab headcount devices.
Room Display TD-1070
TD-1070 (PRO) remains available while stock lasts
Once current stock is depleted, TD-1070 Lite becomes the go-forward option for meeting room displays (no front led, no camera, no NFC)
Smart building?
No extra hardware needed
Make use of occupancy-related integrations such as Signify and Logitech when smart-building data is already available
No hardware investment needed, only datapoint connection
Kiosk App: reminder for End of Side Loading UWP 31/12/2026
Info
End of Support: This date marks the cessation of all support services for the Kiosk App related to the mentioned configured mode of use. The software might still function but after this date, no new features, patches, updates or fixes will be released.
Floor Kiosk
Room display
Workplace for system administrators
Redesign of settings in Studio
Info
Several administrative settings have been migrated from Studio 1.0 to Studio 2.0 as part of our OneUI initiative, providing a more unified and consistent administration experience
BEFORE
NOW