Asset Compliance
Copy Documents to Other Objects
Info
Users can now copy uploaded compliance documents from one legislation document to multiple others, ensuring consistency and efficiency in regulatory documentation.
As a compliance officer
I want to copy a maintenance report from one asset to all related assets that require the same document
So that I can ensure regulatory compliance without manually uploading the same document multiple times.
Benefits
Saves time and effort by reducing redundant document uploads.
Ensures compliance consistency across multiple assets and locations.
Automates updates to workflow statuses, improving operational efficiency.
User instructions
Read the following page for more detailed user instructions:
https://support.spacewell.com/space/KB/377683969/Compliance:+Module+information+and+activation
Building Filters Now Include Sub-Buildings
Info
The building filter in Compliance overviews (e.g., issues, graphs, and documents) now includes data from sub-buildings within a selected parent building.
As a compliance officer
I want to filter compliance data at a parent building level while also including all sub-buildings
So that I can ensure a more comprehensive and accurate overview of compliance status across an entire site.
Benefits
Improves data accuracy by ensuring all relevant buildings are included in compliance reporting.
Saves time by reducing the need to manually select multiple buildings.
Enhances visibility and streamlines compliance tracking across multi-building sites.
User instructions
Read the following page for more detailed user instructions:
Filter on Document Type
Info
Users can now filter compliance overviews based on one or more specific document types, improving the ability to search and efficiency in document management.
As a compliance officer
I want to filter compliance documents by type
So that I can quickly find and review the specific documents relevant to my compliance tasks.
Benefits
Saves time by allowing users to narrow down documents searches more efficiently.
Enhances compliance tracking by improving visibility into specific document categories.
Reduces errors by ensuring that users can easily locate required documentation.
User instructions
Read the following page for more detailed user instructions:
https://support.spacewell.com/space/KB/377683969/Compliance:+Module+information+and+activation
New Import for Custom Legislation
Info
A new import function allows users to easily add custom legislation and legislation items to the system using an import template.
As a compliance officer
I want to import custom legislation and related items in bulk
So that I can efficiently manage and integrate compliance requirements into the system
Benefits
Saves time by allowing bulk imports instead of manual data entry.
Improves compliance management by enabling organizations to customize legislation according to their specific needs.
Enhances data accuracy and consistency across compliance records.
User instructions
Read the following page for more detailed user instructions:
https://support.spacewell.com/space/KB/377683969/Compliance:+Module+information+and+activation
Asset Admin
Managing announcements for non-administrator users
Info
A new systemgroup allows non-administrator users to create and manage announcements displayed on the startboard without requiring administrator access.
As a facility manager
I want to create and manage announcements for my team directly from the navigation menu
So that I can communicate important updates without relying on administrator permissions.
Benefits
Reduces dependency on administrators, allowing faster communication and more efficient workflows.
Enhances user autonomy and improves engagement with the platform.
Provides more flexibility in managing internal communications, leading to better information sharing across teams.
User instructions
Read the following page for more detailed user instructions:
https://support.spacewell.com/space/KB/401211536/Managing+Announcements
Contracts in Preventive Maintenance Schedules
Info
A new tab in the contract details page displays linked preventive maintenance schedules, improving visibility and management of contract-related maintenance activities.
As a contract manager
I want to see all preventive maintenance schedules linked to a contract
So that I can easily track and manage maintenance obligations.
Benefits
Enhances visibility of preventive maintenance plans within contract management.
Reduces manual tracking efforts by providing a centralized view of related schedules.
Improves compliance with contractually agreed maintenance activities.
User instructions
Read the following page for more detailed user instructions:
https://support.spacewell.com/space/KB/690716673/Contract+module
Optimized 'Areas' Filter in the Navigation Menu
Info
The 'Areas' filter in the navigation menu has been enhanced with a new 'floor' filter and the ability to select multiple areas for bulk updates.
As a facility manager
I want to filter areas by floor and select multiple areas in search results
So that I can quickly find and update area- related data in bulk
Benefits
Improves efficiency by allowing bulk updates instead of modifying areas individually.
Enhances search accuracy, making it easier for users to find relevant areas quickly.
Reduces administrative workload and streamlines facility management operations.