- Asset Admin
- Restriction on the number of custom fields for new customers
- GoCanvas integration relabeled to Asset App
- New supplier reviews module
- Requests – Multi-location filter on Service desk dashboard
- Reception & Reservations – Multi-location filter on Front desk and Reservations dashboard
- Search view optimizations
- Simplified setup for SSO integrations
- Buildings – Related object overview enhancements
- Maintenance Planning integration – Automatically set supplier contact
- Generate QR codes for existing assets
- Compliance – Allow document URL to replace document upload
- Compliance – Enhancements to document export fields
- Compliance – Legislation copied when duplicating an asset
- WCAG – Dropdown fields now usable via keyboard
- User licenses are now always displayed in English
- Asset Compliance
Asset Admin
Restriction on the number of custom fields for new customers
Info
Starting from this release, new customers using the Asset Baseline are limited to a maximum of 15 custom fields per object type. This helps maintain system performance and consistency with the standard configuration.
As an implementation consultant or administrator
I want a clear limit on the number of custom fields for new customers
So that system performance remains stable, and configurations stay aligned with Spacewell’s knowledge domain
Benefits
Ensures optimal system performance.
Keeps configurations consistent with Spacewell best practices.
Prevents excessive customization for new customers.
Existing customers remain unaffected.
Developed for
Spacewell Baseline (Asset)
GoCanvas integration relabeled to Asset App
Info
The previously introduced GoCanvas integration has been renamed to Asset App. This change reflects its role within the Asset product, where it is used to manage work orders through a dedicated mobile solution.
The app has been white labeled and is now available in app stores under the name Asset App. The backend is now available via https://assetapp.spacewell.com/
As a field operative or administrator
I want the integration name to clearly reflect its purpose within the Asset product
So that it’s easier to recognize and understand its connection to work order management
Benefits
Clearer naming aligned with the Asset product.
White labeled app available in app stores as Asset App.
Reflects the integration’s purpose for managing work orders.
Provides consistent naming across Spacewell products.
Administrator instructions
Click here for more details: Configuration guide for the Asset app integration
Developed for
All Baselines
New supplier reviews module
Info
A new Supplier Reviews feature has been introduced in the Asset Baseline, enabling organizations to define, evaluate, and monitor supplier performance based on measurable objectives and evaluations.
As a contract or supplier manager
I want to define and track performance objectives for suppliers
So that I can monitor supplier performance over time and use this data for evaluations and contract discussions
Benefits
Enables structured supplier performance tracking.
Supports defining objectives and scoring logic.
Provides dashboards with scores, trends, and visual indicators.
Facilitates data-driven supplier evaluations and contract reviews.
Administrator instructions
Click here for more details: https://support.spacewell.com/space/KB/4394942466/Supplier+reviews
Developed for
Spacewell Baseline (Asset)
Requests – Multi-location filter on Service desk dashboard
Info
The Service desk startboard now includes a new option, “Select my location(s)”, allowing users to filter dashboard data by one or more buildings. All related overviews, such as Requests assigned to me or Requests assigned to my team, will then only show requests for the selected locations.
As a service desk employee
I want to filter my dashboards by specific locations
So that I can focus on requests relevant to my assigned buildings and work more efficiently
Benefits
Focus dashboards on selected locations.
Increases efficiency for service desk teams.
Location selections are remembered until changed.
Applies across other dashboards, such as Front desk and Reservations
Administrator instructions
Click here for more details: https://support.spacewell.com/space/KB/4394942466/Supplier+reviews
Developed for
Spacewell Baseline (Asset)
Reception & Reservations – Multi-location filter on Front desk and Reservations dashboard
Info
The new “Select my location(s)” feature, introduced for the Service desk dashboard, is now also available on the Front desk (Visitors) and Reservations dashboard. This replaces the previous “Switch my location” option, allowing users to select multiple locations instead of just one.
As a receptionist or reservation coordinator
I want to select multiple locations on my dashboard
So that I can view and manage data across several locations at once instead of being limited to a single location
Info
Users with a previously set single location will need to reapply their selection once after the release.
Benefits
Multi-location selection for Front desk and Reservations dashboard.
Replaces the old single-location switch.
Consistent functionality across all dashboards.
Increases flexibility for users managing multiple sites.
Developed for
Spacewell Baseline (Asset)
Search view optimizations
Info
The search view screens used for keyword searches have been optimized and brought in line with the Spacewell design system. Alongside visual improvements, search options have been reorganized for a more intuitive experience.
As a user searching for objects
I want a clearer and more consistent search view layout
So that I can easily find and use the available search options without confusion
Benefits
Improved usability and modernized layout.
Additional search options moved into the
“Search” button drop-down.
The “Only open” filter is now shown as a toggle for easier use.
Consistent look and feel across all search screens.
Developed for
All baselines
Simplified setup for SSO integrations
Info
Setting up an SSO (single sign-on) integration has been made easier and more accessible.
A new module activation guides implementation consultants through the full SSO setup process. In addition, settings related to SSO can now be configured directly at the client level by an administrator, removing the need for root access
As an implementation consultant
I want to configure SSO integrations directly at the client level through a guided setup
So that I can complete SSO configurations independently without requiring root access
Benefits
New module activation for streamlined SSO setup.
No root access required to enable or configure SSO.
SSO configurations can now be managed at client level.
Faster and more efficient SSO integration process.
Administrator instructions
Click here for more details: https://support.spacewell.com/space/KB/4454449153/SSO+in+Workplace+Management+module+activation+and+information
Developed for
Spacewell Baseline (Asset)
Buildings – Related object overview enhancements
Info
The related object overviews for requests and work orders within a building have been optimized. Previously, all related items—including closed requests and work orders—were displayed directly in the tabs, which could impact performance. Now, only open requests and work orders are shown by default, with a search option available to access all related items when needed.
As a building manager or user reviewing building-related activities
I want faster and clearer overviews that focus on open requests and work orders
So that I can quickly see active items while still being able to access closed ones when needed
Benefits
Improved performance and loading times.
Cleaner and more focused overviews.
Easy access to both open and closed items via search.
Consistent behavior with reservation overviews.
Developed for
Spacewell Baseline (Asset)
Maintenance Planning integration – Automatically set supplier contact
Info
When an asset is created via the Maintenance Planning integration, the supplier's name is stored in a text field. With this release, if that supplier name matches an existing supplier in Asset, the corresponding supplier contact is now automatically linked to the asset.
As an administrator or maintenance planner
I want supplier contacts to be automatically linked to assets when the supplier's name already exists in Asset
So that supplier data stays consistent and filters or overviews using supplier contacts work correctly
Benefits
Automatically links matching supplier contacts.
Keeps supplier data consistent across the system.
Ensures overviews and filters function correctly.
Reduces manual updates and errors.
Developed for
Spacewell Baseline (Asset)
Generate QR codes for existing assets
Info
When the option to automatically generate QR codes for assets is enabled in the module settings, QR codes are now also generated for existing assets that do not yet have one. Previously, this only applied to newly created assets.
As an administrator or asset manager
I want QR codes to be generated for existing assets when enabling the automatic generation setting
So that all assets have a QR code available for easy identification and tracking
Info
This change only applies to existing assets if the setting is enabled (again) after this release
Benefits
Ensures all assets receive a QR code automatically.
Simplifies asset management and identification.
Reduces manual work for existing assets.
Developed for
Spacewell Baseline (Asset)
Compliance – Allow document URL to replace document upload
Info
A new Compliance module setting, “Allow document URL to replace document upload”, simplifies the process of linking external compliance documents. When enabled, users can now provide a document URL directly through a dedicated upload dialog, without needing to manually upload a (dummy) document.
As a compliance officer
I want to upload compliance documents by providing a URL instead of manually adding a dummy document
So that I can link external documents more efficiently and keep the workflow consistent
Benefits
Simplifies handling of externally stored compliance documents.
Removes the need to manually upload dummy documents.
Keeps the workflow consistent with standard document submission.
Saves time for users working with external repositories.
Developed for
Spacewell Baseline (Asset)
Compliance – Enhancements to document export fields
Info
The Compliance documents overview now includes several new fields that can be exported for reporting and analysis. These fields are export-only and not shown in the on-screen list.
As a compliance officer
I want more detailed information included in document exports
So that I can perform better reporting and analysis on compliance data
Benefits
More detailed export data for compliance reporting.
Additional fields available for analysis in the Excel export:
Reason not applicable
Original frequency
Deviating frequency
Reason for deviating frequency
No change to on-screen overviews, ensuring clarity and focus.
Developed for
Spacewell Baseline (Asset)
Compliance – Legislation copied when duplicating an asset
Info
When duplicating an asset, any legislation linked to the original asset is now automatically copied to the new asset. This ensures compliance information stays consistent and reduces the need for manual setup.
As a compliance officer or asset manager
I want legislation to be copied automatically when duplicating an asset
So that compliance data remains consistent and I don’t need to reconfigure legislation manually
Benefits
Ensures consistent compliance data across duplicated assets.
Reduces manual configuration effort.
Minimizes risk of missing compliance information.
Developed for
Spacewell Baseline (Asset)
WCAG – Dropdown fields now usable via keyboard
Info
To improve accessibility and align with the Web Content Accessibility Guidelines (WCAG), dropdown fields can now be operated using the keyboard in addition to the mouse or touchscreen.
As user navigating with the keyboard
I want to open and use dropdown fields without relying on a mouse or touchscreen
So that I can work more efficiently and the application meets accessibility standards
Benefits
Improved accessibility for all users.
Compliant with WCAG standards.
Enables navigation using only the keyboard.
Developed for
All baselines
User licenses are now always displayed in English
Info
User licenses are now always displayed in English (e.g., Full user, Light user) to ensure consistency and prevent confusion caused by translated license names in other languages.
As an administrator or user manager
I want user license names to always appear in English
So that I can easily identify and manage licenses without language-related inconsistencies
Benefits
Consistent license names across all languages.
Reduces confusion when managing user licenses.
Simplifies administration and reporting.
Developed for
All baselines
Asset Compliance
Copy selected objects to one selected folder
Info
It is now possible to copy a large selection of Objects to another folder. This allows users, for example, to quickly save the approved 2026 budget.
As a user
I want to copy multiple objects to one selected folder
So that I can save a copy for a certain state, for example backup-2025
Benefits
Copy a lot of Objects in a simple action.
You used to select the destination folder for every Object, now you can select one folder for all objects
Developed for
All baselines