Using the web Kiosk

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Laura CARBO

Difficulty: novice

Content

Learning Objectives

After reading this article, you’ll be able to:

  • Configure browser based Web Kiosk
  • Customize Web Kiosk

Web Kiosk is a browser based kiosk which shows Occupancy and/ore Reservation data.

Web kiosk runs on Kiosk hardware, or on any browser.

Web kiosk is accessed via Workplace web (GO) in use (menu item “Kiosk Mode” or a deeplink):

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Web Kiosk Features

  • Browser based, no need to download an app
  • Visualizes Occupancy and Reservations data, for legend details see Workplace web (Go)
  • Provides floor plan + list view

    • floor plan can include a marker as a kind of way-finder

  • Location selection includes sensor information (temp + hum + comfort level indicator)
  • Provides insight in Reservations made on current day
  • Allows Reservations actions

    • Reservation creation for current day

    • Reservation details view (responsible)
    • Reservation cancellation
  • Includes Space Type filter (meeting rooms, workplaces)

How to access Web Kiosk config page

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Enter Kiosk Mode to open Reservation view on a specific floor.

  • If you only have 1 web kiosk defined, then this will open immediately (after the pop-up)
  • If more than 1 web kiosk are defined for the environment, you will come to a landing page, on which you have to choose which web kiosk you want to open.
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Prerequisites

  • For hardware requirements to be able to display the web kiosk, visit COBUNDU System requirements.
  • A "Kiosk"-user needs to be set up in order to log into GO. The user must have basic rights and be linked to an IWMS user that can make reservations in case of room booking being enabled.
  • Floorplans need to be set up in Workplace, see Floorplan management for instructions

Global settings

Kiosk colors

Colors can be defined using CSS color codes. For more information you can click on the "?" next to the titles.

Info

Web Kiosk List View will always show default colors and will not be effected by this timeline background color setting.

Maximum booking length (hours)

The maximum time end-users can select for a meeting. It's also mentioned on the bottom of the time slots.

Timeline start and end hour

The begin and end time of the time slots

Logo URL
  • The URL of the logo image to use.
  • Image width should be 290px.
  • You can use a full URL, or generate a data URL to convert an existing image file.
  • Defaults to a placeholder image.

Configuration per floor

In the Kiosks settings you can configure which floorplans must be added to the Web Kiosk, as well as a couple of additional options.

A list of currently configured kiosks is shown. Select “Add new” in the top right of the Kiosk section to add a new floor.

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First thing we need is the “location ID” of the floor we want to set up in Web Kiosk.

Info

Location ID is available in the Workplace back-end https://studio.cobundu.com URL for each selected location.

For example the Location ID for floor “2nd floor” in Spacewell Antwerp offices is “910000000004545”

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Label

Enter a descriptive name for this floorplan. This label text will be visible in the web kiosk.

Location

Select the location - you can search for IWMS location reference or for the IWMS location ID. The floorplan linked to the selected location will be shown in the kiosk.

Fixed floor

In the kiosk it's possible to switch to another floor in the same building.

If this behavior is not wanted, you can enable the checkbox for fixed floor. This means that it will not be possible to switch to another floor from within the kiosk.

World view

When the world view map is enabled, the floor drawing will be mapped to and shown on a real world map in kiosk.

The user can zoom in and out, to see where the floor is located in the world.

To configure this go to <Tenant> > Settings > World View: To find the right coordinates go to google maps and identify the coordinates.

  • In the coordinates (lat, ing) column you need to enter the right coordinates, so that the plan appears at the right spot in the world.
  • In the drawing rotation (degrees) column you can enter the angle the plan needs to be rotated in order to fit at the right spot on a default north-oriented world map.

Info

Note: This might be a somewhat trial and error to get it exactly right.

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Space Type

Enable space type if a toggle must be visible that enables space type filter (meeting rooms, workplaces, parking) in kiosk.

Plan rotation
  • By default plans are oriented such that up is north, plan rotation = 0.
  • However, in certain cases the floorplan on the kiosk needs to be rotated, depending on the kiosk location and depending on the user looking towards the kiosk.
  • You can change the default orientation view via the plan rotation setting.
  • In this example we set the plan rotation to 45 degrees:
image-20260703-085307.png

E-mail: When creating a reservation via kiosk you can ask users to enter their email. There are different options, explained below.

E-mail: Required + validation
  • It's mandatory for the user to fill in an email address known by Workplace.
  • If no email address is entered, a message is shown to the user and it's not possible to save the booking.
  • Upon entering an email address the user is shown a search list for easy selecting.
  • This search list shows email addresses known by the system that match with your search.
  • In case an invalid email address is given, an error message is shown to the user.
E-mail: Required
  • It's mandatory for the user to fill in an email address, but the email address doesn't need to be known by the system.
  • Upon entering an email address the user is shown a search list for easy selecting.
  • This search list shows email addresses known by the system that match with your search.
  • In case the user enters an email address that is not known by the system, it will be possible to save the booking.
E-Mail: Visible
  • It's mandatory for the user to fill in an email address, but the email address doesn't need to be known by the system.
  • Upon entering an email address the user is shown a search list for easy selecting.
  • This search list shows email addresses known by the system that match with your search.
  • In case the user enters an email address that is not known by the system, it will be possible to save the booking.
E-mail: Hidden

The option of entering an email address is not shown to the user.

Subject: When creating a reservation via kiosk you can ask users to enter a subject (will be used in all tools as Reservation Reference). There are different options, explained below.

Subject: Required
  • It's mandatory for the user to fill in a subject.
  • In case no subject is entered, a message is shown to the user and it's not possible to save the booking.
Subject: Visible
  • It's mandatory for the user to fill in a subject.
  • In case no subject is entered, a message is shown to the user and it's not possible to save the booking.
Subject: Hidden
  • It's mandatory for the user to fill in a subject.
  • In case no subject is entered, a message is shown to the user and it's not possible to save the booking.

Default view

'You are here' - marker (X, Y)
  • Set the coordinates to place the 'You are here'-marker.
  • Be aware that the marker is only visible for the floor you selected upfront. Switching floors on the kiosk will not show any other markers as you are simply 'not' there.

Don't forget to save your changes by clicking "Save Changes" at the bottom of the Kiosks setting screen.

Your plan is now added to the kiosk lists.

Go to https://go.cobundu.com/ : your newly added floorplan is now part of the kiosk Mode selection list.

More than one kiosk per floor

Having more than one kiosk per floor is supported by creating multiple kiosk entries and linking them to the same location.

On the GO > Kiosk Mode selection screen, where you chose which kiosk to launch, you'll see the multiple kiosks appear for the same floor, "Belgium" and "Belgium (2)".

However, once the kiosk is launched, and you did not enable fixed floor, the list of floors is filtered, only showing 1 kiosk per floor.

This means that when you select "Belgium", you will not see "Belgium (2) in the choice list, you will only see "Belgium" and other floors.

It’s therefore not possible to set up more than one kiosk per floor in combination with switching to another floor in the same building, ie “Fixed Floor” needs to be selected for these floors.

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