Floor plan settings

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Laura CARBO

Difficulty: novice

Content

Learning Objectives

After reading this article, you’ll be able to:

  • Modify colors on the live floorplan
  • Define occupancy icons and decay
  • Get insights in Linked Locations feature

Floor Plan Settings influence the live floor plan visualization on all Workplace touch points.

Visit Floorplan management to know more about floor plans in general.

How to access

Floor plan configuration

To configure a floor plan:

In Floor Plan Settings, go to the relevant floor in the list and select “Views” to check out all uploaded floorplans.

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Change colors of data visualized on live floor plan (global or local)

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Modify the colors and icons on the floor plan (GO Live Floorplan view and in Workplace App) on a global level or override information on regional or site level.

(The global comfort values also influence the colors in the gauges in the Comfort Monitor dashboard)

Verify and modify the default (or local) colors and related values that will be used on Live Data floorplan for

  • Occupancy view (see more details below)

    • colors for different statuses of occupancy ("Possibly available" is only relevant when Reservations feature is enabled for the environment)

    • decay and icon per (room) category, see Motion sensor for more information. Decay can be set to max 1440 minutes.
  • Utilization view
  • Comfort (Temp/Hum/CO2/…) view

    • colors for general comfort settings (more information below)

    • values and colors per kind of measurement (eg cold/medium/warm for Temperature)
  • Pulse Count view

    • enable thresholds and reset functionality to

      • define thresholds and their colors

      • enable reset functionality on GO
    • leave “thresholds & reset functionality” setting disabled to just see total count without any colors or reset functionality

Info

Next to the colors, define the transparency. Best practice is value “0.7”

Example of transparency (1 being “no transparency”):

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Occupancy settings

Per room category you can define

  • An icon shown on live floor plan when occupancy is detected (will be shown in the geometric center of the polygon)
  • Decay is a fading out time after which time the icon starts fading out when no occupancy has been detected

    • Default decay is set to 15min

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Info

Best practice:

  • longer at work places, for example 1h or more (employees can "keep their place" while they're out for lunch, standing at a colleagues' desk, in a meeting) (only possible if the locations have been created as rooms in IWMS, as this feature only lists room categories)
  • shorter for meeting rooms, concentration spaces, and other resources that are high in demand and where it's better to have a high turnaround

Note

Icon decay should be dependent on sensor communication with Workplace platform, for example

Social Distancing / disabled feature

In order to use the Disabled Feature, set the Reservable Room to "out of use".

The "disabled" feature was introduced in 2020 as a part of the Social Distance Index (related to covid-19):

  • it makes (former) Reservable Rooms unavailable for reservation -> mainly used for every other desk in an open office space (keeping social distance = people not sitting at EVERY desk = most often this turns into a checker pattern in the sitting plan)
  • the color of these locations turns to grey to visually indicate to the end-user (on Workplace app and Kiosk app) where they should NOT sit (so that the checkered pattern is also visually available to them)
image2020-12-15 9:30:11.png
  • to oversee the respect of social distancing: if occupancy is measured in these places, the icon set in Occupancy Settings will show up -> Facility Managers or people on site responsible for maintaining Social Distancing can immediately take action if Social Distancing is not respected.image2020-12-15 9:34:25.png

Comfort Settings

Imagine you have a comfort sensor, but you want the data of this one sensor to turn up on multiple locations on the Workplace Live Floorplan and Comfort Dashboard.

In below example, 4 comfort sensors were installed. We wanted to visualize the data of each of the sensors on 14-16 workplaces that were situated near the sensors.

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To visualize comfort sensor data in multiple locations, you will need to work with Linked Locations:

  • Attach the sensor to 1 main Room or Workplace in Sensor Devices. This location will light up with sensor status in Studio

  • Indicate in field (also possible in batch import) "Linked Locations" for which other locations this value should turn up in the data visualizations (Live Floorplan + Comfort Dashboard)

Note

In Sensor Devices, there is no restriction on linked locations, so it can work for Comfort and Presence data. It is the admin's responsibility to create a valid configuration.

Following restrictions are in place:

  • For Comfort data: The main location needs to be a Room or Workplace object, and the Linked Locations can be Room or Workplace objects (starting from Room: same level or child level).
  • For Presence/Occupancy data: The main location needs to be a Room object, and the Linked Locations can be Room or Workplace objects (starting from Room: same level or child level).
  • Only channels with pir and headcount dimensions are taken into account if they are installed on a workplace ("workplace" column in the grid used to calculate utilization based on pir and headcount sensors installed on workplaces). It means that comfort channels linked to workplaces populate data only for the workplaces but not for their parent room.

Logic behind visualization

Average temperature value for room X if 2 comfort sensors are linked to that room = (10 °C +20 °C) / 2 = 15 °C  and this is how it will be exposed in the timeslots.

(Basic) Scenario 1: A closed office is measured using 1 comfort sensor. The temperature needs to be visualized in live floorplan.

Device

Sensor

Physical location

Linked location

Last value in past 15 min

1

Temperature

Room X


22
  • Live floorplan

    • Room X is receiving the sensor value from device 1 for visualization

  • Timeslots

    • 15 min-timeslot temperature value for room X = 22 


(Basic) Scenario 2: An open office is measured using 1 comfort sensor. The temperature needs to be visualized on workplace level in live floorplan.

Device

Sensor

Physical location

Linked location

Last value in past 15 min

1

Temperature

Room X

Workplace 1, workplace 2, workplace 3, workplace 4

22
  • Live floorplan

    • Room X is receiving the sensor value from device 1 for visualization

    • Workplace 1, 2, 3 and 4 are all receiving the same sensor value from device 1 for visualization
  • Timeslots

    • 15 min-timeslot temperature value for room X = 22 

    • 15 min-timeslot temperature value for workplace 1 = 22
    • 15 min-timeslot temperature value for workplace 2 = 22
    • 15 min-timeslot temperature value for workplace 3 = 22
    • 15 min-timeslot temperature value for workplace 4 = 22

Scenario 3: An open office is measured using 2 comfort sensors. The temperature needs to be visualized in live floorplan.

Possible configuration:

Device

Sensor

Physical location

Linked location

Value

1

Temperature

Room x


10 °C

2

Temperature

Room x

1,2,3,4,5,6,7,8,9,10

20 ° C

The functionality will be the same as described in (Basic) Scenario 2, which means there are some attention points here:

 → Average temperature value for room X = (10 °C +20 °C) / 2 = 15 °C  and this is how it should be exposed in the timeslots

 → Whereas, based on the above configuration, in Comfort Monitor it seems that average value for room X = (10 + 20 +20 +20 +20 +20 +20 +20 +20 +20 +20 +20) /12 =19.16°C

One suggestion would be to actually set it up like in the below table, where the Linked locations that are closest to a sensor are taking over the values of that sensor:

Device

Sensor

Physical location

Linked location

Value

1

Temperature

Room x

1,2,3,4,5

10 °C

2

Temperature

Room x

6,7,8,9,10

20 ° C

Based on the above configuration, Comfort Monitor would show average value for room X = (10 + 20 +10 +10 +10 +10 +10 +20 +20 +20 +20 +20) /12 =15°C

Scenario 4A: An open office is measured using 2 comfort sensors, one in each corner. The temperature needs to be visualized on workplace level in live floorplan.

Device

Sensor

Physical location

Linked location

Last value in past 15 min

1

Temperature

Room x

Workplace 1, workplace 2

21

2

Temperature

Room x

Workplace 1, workplace 2

22
  • Live floorplan

    • Temperature for e.g. Room X or workplace 1 will be shown according to the LATEST received value comes from device 1 OR device 2

  • Timeslots

    • 15 min-timeslot temperature value for room X = (21 + 22)/2

    • 15 min-timeslot temperature value for workplace 1 = (21 + 22)/2
    • 15 min-timeslot temperature value for workplace 2 = (21 + 22)/2


Scenario 4B: An open office is measured using 2 comfort sensors, one in each corner. The temperature needs to be visualized on workplace level in live floorplan.

Device

Sensor

Physical location

Linked location

Last value in past 15 min

1

Temperature

Room x

Workplace 1, workplace 2

21

2

Temperature

Room x

Workplace 3

22
  • Live floorplan

    • Temperature for e.g. Room X or workplace 1 will be shown according to the LATEST received value comes from device 1 OR device 2

    • Temperature for workplace 1 + workplace 2 will be shown according to sensor value from device 1
    • Temperature for workplace 3 will be shown according to sensor value from device 2
  • Dashboard

    • 15 min-timeslot temperature value for room X = (21 + 22)/2

    • 15 min-timeslot temperature value for workplace 1 = 21
    • 15 min-timeslot temperature value for workplace 2 = 21
    • 15 min-timeslot temperature value for workplace 3 = 22


Scenario 5: A big aula has 4 comfort sensors installed in each corner. We want an average temperature for the aula in dashboards

Device

Sensor

Physical location

Linked location

Last value in past 15 min

1

Temperature

Corner 1

 Aula

21

2

Temperature

Corner 2

 Aula

22

3

Temperature

Corner 3

 Aula

23

4

Temperature

Corner 4

 Aula

24
  • Timeslots

    • 15 min-timeslot temperature value for Aula = (21 + 22 +23 +24)/4

    • 15 min-timeslot temperature value for corner 1 = 21
    • 15 min-timeslot temperature value for corner 2 = 22
    • 15 min-timeslot temperature value for corner 3 = 23
    • 15 min-timeslot temperature value for corner 4 = 24


Scenario 6: There is a POC with limited sensors, to have a nice floorplan view for demo purpose, sensor of room X is used for visualization in adjacent room Y and room Z

Device

Sensor

Physical location

Linked location

Last value in past 15 min

1

Temperature

Room X

Room Y, Room Z

22
  • Live floorplan

    • Room Y and Room Z are visualizing the same sensor value as Room X

  • Timeslots

    • 15 min-timeslot temperature value for room X = 22

    • 15 min-timeslot temperature value for room Y = 22
    • 15 min-timeslot temperature value for room Z = 22

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