Space Management - Location types

Table of Contents

• Table of Contents
  • How Types & Classes Work
• Building Types
  • What Are Building Types
  • Building Classes
  • Standard Building Type
  • Fields
  • Managing Building Types
• Space Types
  • What Are Space Types
  • Space Classes
  • Standard Space Type
  • Fields
  • Managing Space Types
• Subspace Types
  • What Are Subspace Types
  • Subspace Classes
  • Standard Subspace Types
  • Fields
  • Managing Subspace Types
• Terrain Types
  • What Are Terrain Types
  • Terrain Classes
  • Standard Terrain Type
  • Fields
  • Managing Terrain Types
• Subterrain Types
  • What Are Subterrain Types
  • Subterrain Classes
  • Standard Subterrain Types
  • Fields
  • Managing Subterrain Types

How Types & Classes Work

Every type (Building type or Space type or Subspace type) is linked to a Class. This two-level structure is important to understand before you start configuring your Location types.

Term	What it means	Who controls it
Class	A fixed, built-in list that the system uses to drive reporting and application behaviour. For example, 'Meeting' and 'Work' are Space Classes.	Spacewell — cannot be changed.
Type	A label your organisation creates and assigns to a class. For example, you might create a 'Conference Room' type linked to the 'Meeting' Space Class.	Your administrator — fully configurable.

This structure lets your organisation use your own naming conventions while the system still groups and reports on space classes consistently – so your reports remain meaningful regardless of how you choose to name your types.

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Building Types

What Are Building Types

A Building Type describes what kind of building a record represents. Every building in the system must have a Building Type — it is a required field. Building Types are linked to a Building Class, which is a fixed list defined by the system.

Building Classes

The following Building Classes are built into the application and cannot be changed:

NO

Building Class	Typical use
1	Education	Schools, universities, training centres, and other learning facilities.
2	Generic	General-purpose buildings that do not fall into a specific category.
3	Infrastructure	Utility and operational facilities such as power stations, water treatment plants, and data centres.
4	Manufacturing	Factories, production plants, and industrial facilities.
5	Medical	Hospitals, clinics, laboratories, and healthcare facilities.
6	Mixed Purpose	Buildings that combine two or more uses, such as retail on the ground floor with offices above.
7	Office	Corporate offices, business parks, and professional workspaces.
8	Retail	Shops, showrooms, malls, and customer-facing commercial spaces.
9	Special Purpose	Buildings with a dedicated or unique purpose, such as places of worship, museums, embassies, or courthouses.
10	Sports	Stadiums, arenas, gyms, and recreational facilities.
11	Transport	Airports, railway stations, bus terminals, and logistics hubs.
12	Warehouse	Storage, distribution centres, and fulfilment facilities.

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Note: The typical uses listed above are examples only. Your organisation can map any Building Class to the building types that best fit your own requirements and naming conventions.

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Standard Building Type

The system includes one built-in Building type that is available immediately after setup:

Field	Value
Name	Office
Code	OFFICE
Building class	Office
Standard	YES — CANNOT BE EDITED OR ARCHIVED

Fields

When creating or editing a Building Type, the following fields are available:

Field	Required?	Notes
Name	YES	Must be unique across all Building types.
Code	NO	An optional short reference code. If provided, must be unique.
Building class	YES	Select from the built-in list of Building Classes. Cannot be changed after the type is created.
Colour	NO	A hex colour code used to represent this building type on floor plans. A random colour is generated automatically — you can change it using the colour picker.

Managing Building Types

Create:

• Go to Settings > Location Types > Building Types
• Go to Actions > Add
• Fill in the required fields and save.

Edit:

• Go to Settings > Location Types > Building Types
• Click on an existing Building type from the Grid
• Update the Name, Code, or Colour and save.
• Note: The Building Class cannot be changed after creation.

Archive:

• Go to Settings > Location Types > Building Types
• Select one or multiple Building types from the Grid
• Go to Actions > Archive
• Note: Archived types are no longer available for new buildings but are retained for historical records.

Import:

• Go to Settings > Location Types > Building Types
• Go to Actions > Download template
• Use the downloaded excel template to fill up Building types bulk data.
• Go to Actions > Import > Select the previous excel file with data > Import data

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Archiving types in use?

When a Building type is in use, it cannot be archived.

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Space Types

What Are Space Types

A Space Type describes what kind of space a record represent. Every space in the system must have a Space type – It is a required field. Space types are linked to Space Class, which is a fixed list defined by the system.

Space Classes

The following Space Classes are built into the application and cannot be changed:

NO

Space Class	Typical use
1	Amenity	Spaces that provide comfort or convenience, such as cafeterias, lounges, and prayer rooms.
2	Circulation	Spaces used for movement through a building, such as corridors, lobbies, stairwells, and lifts.
3	Focus	Quiet spaces designed for individual, concentrated work, such as focus booths and quiet rooms.
4	Generic	General-purpose spaces that do not fall into a specific category.
5	Meeting	Spaces used for group collaboration and discussions, such as meeting rooms, boardrooms, and conference halls.
6	Parking	Spaces designated for vehicle parking, such as car parks, bike storage, and loading bays.
7	Sanitary	Spaces dedicated to hygiene and personal care, such as restrooms, shower rooms, and changing areas.
8	Social	Spaces intended for informal interaction and relaxation, such as breakout areas, game rooms, and common areas.
9	Storage	Spaces used for storing equipment, supplies, or assets, such as storerooms and filing rooms.
10	Technical	Spaces housing technical or mechanical infrastructure, such as server rooms, electrical rooms, and plant rooms.
11	Work	Spaces used for day-to-day work activities, such as open-plan workstations, desks, and work areas.

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Note: The typical uses listed above are examples only. Your organisation can map any Space Class to the space types that best fit your own requirements and naming conventions.

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Standard Space Type

The system includes one built-in Space type that is available immediately after setup:

Field	Value
Name	Work space
Code	WORKSPACE
Space class	Work
Standard	YES — CANNOT BE EDITED OR ARCHIVED

Fields

When creating or editing a Space type, the following fields are available:

Field	Required?	Notes
Name	YES	Must be unique across all Space types.
Code	NO	An optional short reference code. If provided, must be unique.
Space class	YES	Select from the built-in list of Space Classes. Cannot be changed after the type is created.
Colour	NO	A hex colour code used to represent this building type on floor plans. A random colour is generated automatically — you can change it using the colour picker.

Managing Space Types

Create:

• Go to Settings > Location types > Space types
• Go to Actions > Add
• Fill in the required fields and save.

Edit:

• Go to Settings > Location types > Space types
• Click on an existing Space type from the Grid
• Update the Name, Code, or Colour and save.
• Note: The Space Class cannot be changed after creation.

Archive:

• Go to Settings > Location types > Space types
• Select one or multiple Space types from the Grid
• Go to Actions > Archive
• Note: Archived types are no longer available for new spaces but are retained for historical records.

Import:

• Go to Settings > Location types > Space types
• Go to Actions > Download template
• Use the downloaded excel template to fill up Space types bulk data.
• Go to Actions > Import > Select the previous excel file with data > Import data

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Archiving types in use?

When a Space type is in use, it cannot be archived.

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Subspace Types

What Are Subspace Types

Subspace Types work the same way as Space Types or Building Types.

A Subspace type describes what kind of Subspace a record represent. Every Subspace in the system must have a Subspace type – It is a required field. Subspace types are linked to Subspace Class, which is a fixed list defined by the system.

Subspace Classes

The following Subspace Classes are built into the application and cannot be changed:

NO

Subspace Class	Typical use
1	Generic	General-purpose subspaces that do not fall into a specific category.
2	Parking	Subspaces designated for vehicle parking, such as individual parking bays and reserved spots.
3	Sanitary	Subspaces dedicated to hygiene and personal care, such as individual toilet cubicles and wash stations.
4	Work	Subspaces used for day-to-day work activities, such as individual workstations, desks, and seats.

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Note: The typical uses listed above are examples only. Your organisation can map any Subspace Class to the subspace types that best fit your own requirements and naming conventions.

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Standard Subspace Types

The system includes two built-in Subspace types that is available immediately after setup:

Field	Value
Name	Work place
Code	WORKPLACE
Subspace class	Work
Standard	YES — CANNOT BE EDITED OR ARCHIVED

Field	Value
Name	Parking place
Code	PARKING
Subspace class	Parking
Standard	YES — CANNOT BE EDITED OR ARCHIVED

Fields

When creating or editing a Subspace type, the following fields are available:

Field	Required?	Notes
Name	YES	Must be unique across all Subspace types.
Code	NO	An optional short reference code. If provided, must be unique.
Subspace class	YES	Select from the built-in list of Subspace Classes. Cannot be changed after the type is created.
Colour	NO	A hex colour code used to represent this building type on floor plans. A random colour is generated automatically — you can change it using the colour picker.

Managing Subspace Types

Create:

• Go to Settings > Location types > Subspace types
• Go to Actions > Add
• Fill in the required fields and save.

Edit:

• Go to Settings > Location types > Subspace types
• Click on an existing Subspace type from the Grid
• Update the Name, Code, or Colour and save.
• Note: The Subspace Class cannot be changed after creation.

Archive:

• Go to Settings > Location types > Subspace types
• Select one or multiple Subspace types from the Grid
• Go to Actions > Archive
• Note: Archived types are no longer available for new Subspaces but are retained for historical records.

Import:

• Go to Settings > Location types > Subspace types
• Go to Actions > Download template
• Use the downloaded excel template to fill up Subspace types bulk data.
• Go to Actions > Import > Select the previous excel file with data > Import data

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Archiving types in use?

When a Subspace type is in use, it cannot be archived.

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Terrain Types

What Are Terrain Types

A Terrain Type describes what kind of terrain a record represent. Every terrain in the system must have a Terrain Type – It is a required field. Terrain Types are linked to Terrain Class, which is a fixed list defined by the system.

Terrain Classes

The following TerrainClasses are built into the application and cannot be changed:

NO

Terrain Class	Typical use
1	Leisure	Terrains that provide comfort or convenience, such as parks, fountains, playgrounds, terraces etc.
2	Nature	TERRAINS THAT REPRESENT AREAS, MEADOWS, FORESTS, PONDS ETC
3	Parking	Terrains designated for vehicle parking, such as car parks, bike storage, and loading bays.
4	Sports	Terrains that represent outdoor sports infrastructure, like football fields, tennis courts, etc.
5	Traffic	Terrains that represent roads and passages
6	Generic	General-purpose spaces that do not fall into a specific category.

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Note: The typical uses listed above are examples only. Your organisation can map any Terrain Class to the Terrain Types that best fit your own requirements and naming conventions.

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Standard Terrain Type

The system includes one built-in Terrain Type that is available immediately after setup:

Field	Value
Name	Parking terrain
Code	PARKING-TERRAIN
Terrain Class	Parking
Standard	YES — CANNOT BE EDITED OR ARCHIVED

Fields

When creating or editing a Terrain Type, the following fields are available:

Field	Required?	Notes
Name	YES	Must be unique across all Terrain Types.
Code	NO	An optional short reference code. If provided, must be unique.
Terrain Class	YES	Select from the built-in list of Terrain Classes. Cannot be changed after the Type is created.
Colour	NO	A hex colour code used to represent this type on floor plans. A random colour is generated automatically — you can change it using the colour picker.

Managing Terrain Types

Create:

• Go to Settings > Location types > Terrain types
• Go to Actions > Add
• Fill in the required fields and save.

Edit:

• Go to Settings > Location types > Terrain types
• Click on an existing Terrain type from the grid
• Update the Name, Code, or Colour and save.
• Note: The Terrain Class cannot be changed after creation.

Archive:

• Go to Settings > Location types > Terrain types
• Select one or multiple Space types from the grid
• Go to Actions > Archive
• Note: Archived types are no longer available for new terrains but are retained for historical records.

Import:

• Go to Settings > Location types > Terrain types
• Go to Actions > Download template
• Use the downloaded excel template to fill up Terrain types bulk data.
• Go to Actions > Import > Select the previous excel file with data > Import data

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Archiving types in use?

When a Terrain type is in use, it cannot be archived.

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Subterrain Types

What Are Subterrain Types

Subterrain Types work the same way as Space Types or Building Types.

A Subterrain Type describes what kind of Subterrain a record represents. Every Subterrain in the system must have a Subterrain type – It is a required field. Subterrain types are linked to Subterrain Class, which is a fixed list defined by the system.

Subterrain Classes

The following Subterrain Classes are built into the application and cannot be changed:

NO

Subterrain Class	Typical use
1	Generic	General-purpose subterrains that do not fall into a specific category.
2	Parking	Subterrains designated for vehicle parking, such as individual parking bays and reserved spots.
3	Access point	Subterrains dedicated to person access, such as entrance gates
4	Fire safety point	Subterrains dedicated to fire safety, such as water hydrants or gathering spots in case of emergency
5	Supply point	Subterrains dedicated to supply of goods and energy, e.g. water supply, electric supply, catering delivery points etc

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Note: The typical uses listed above are examples only. Your organisation can map any Subterrain Class to the Subterrain types that best fit your own requirements and naming conventions.

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Standard Subterrain Types

The system includes one built-in Subterrain type that is available immediately after setup:

Field	Value
Name	Parking place
Code	PARKING-PLACE
Subterrain class	Parking
Standard	YES — CANNOT BE EDITED OR ARCHIVED

Fields

When creating or editing a Subterrain Type, the following fields are available:

Field	Required?	Notes
Name	YES	Must be unique across all Subterrain Types.
Code	NO	An optional short reference code. If provided, must be unique.
Subterrain class	YES	Select from the built-in list of Subterrain Classes. Cannot be changed after the type is created.
Colour	NO	A hex colour code used to represent this Subterrain type on floor plans. A random colour is generated automatically — you can change it using the colour picker.

Managing Subterrain Types

Create:

• Go to Settings > Location types > Subterrain types
• Go to Actions > Add
• Fill in the required fields and save.

Edit:

• Go to Settings > Location types > Subterrain types
• Click on an existing Subterrain type from the grid
• Update the Name, Code, or Colour and save.
• Note: The Subterrain Class cannot be changed after creation.

Archive:

• Go to Settings > Location types > Subterrain types
• Select one or multiple Subterrain types from the grid
• Go to Actions > Archive
• Note: Archived types are no longer available for new Subterrains but are retained for historical records.

Import:

• Go to Settings > Location types > Subterrain types
• Go to Actions > Download template
• Use the downloaded excel template to fill up Subterrain types bulk data.
• Go to Actions > Import > Select the previous excel file with data > Import data

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Archiving types in use?

When a Subterrain type is in use, it cannot be archived.

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