Difficulty: novice
Learning Objectives
After reading this article, you’ll be able to:
- Start using the Workplace App
This manual is applicable for the Workplace app on both Android and iOS, you can download the app here:
Info
Be sure to check the System Requirements mentioned per platform on https://appstore.spacewell.com/#PA.
First time use
Getting started
Once a userhas valid Cobundu credentials (Basic User Profile), there are 2 different ways of logging in:
Only use the “Cobundu login” method or use the “Forgot username or password?” functionality if you have received specific Workplace login details
If SSO is not set up for your environment
- Enter your user name in the login field
- SSO flow will not recognize you and bring you to an SSO error page
- Tap the image you see there a couple of times, you’ll be guided to another log-in page
- Log in with the provided log in details
- Select your building and you’re good to go
Sessions are stored for a couple of days, so you might not have to log in every time.
After logging out, we’ll still remember your user name. You only need to provide your password.
In case your forgot your password, Workplace can send you a code to retrieve your login (if e-mail has been configured)
Location Selection
‘Location selection’ screen is displayed only when the user logs in for the first time.
User is navigated to Home screen upon selecting the region and building.
The user's current location is a building instead of a floor. This enables users to work across multiple floors in a building in the Workplace app.
To keep the user's location scope flexible, it's possible to perform operations (e.g., searching for a room) across one or more floors in the building.
It is now also possible to consult live floorplan of all floors in the building to make an informed decision based on live occupancy status.
If there are multiple floors set up for the selected building: swipe right or left to switch between floors.
Zoom in or zoom out using ‘+’ and ‘-’ icons or using the touchscreen.
By default, the floorplan will show reservation view without any filter on locations, but you can use Action Buttons:
- View by: shows the different floorplan views that are available (depending on sensor data being captured), i.e. reservation, occupancy, temperature, etc.
- Filter by zone: the floorplan will only show the reservations/occupancy of the selected zone
Upon location selection, Resource Detail Screen will open.
- Header shows resource name/reference, picture, location, capacity. The star in the top right corner can be clicked to make this a “Favorite resource” (see Select Favorites)
- 1st tab: Room Info
Data card shows all available live data for the selected resource, in below example this means comfort data as well as information on occupancy state, and when occupancy was last detected.
- Timeline card shows the next couple of hours. Green and red dots indicate if the resource is available (green) or reserved (red) in that time frame.
- Possible actions from this Resource Detail Screen:
Book this resource
- View on floor plan: floor plan will load, while current resource is highlighted
- 2nd tab: Timeline
All the reservations of the selected room are displayed in this screen.
- Each reservation is displayed in the accent color.
- Unavailable time of the room is represented with gray lines.
- User can create a new booking by selecting any free time slot. When user selects any free slot, a 1hr meeting slot is displayed.
Drag-and-drop to make the reservation longer or shorter
- Select meeting slot to navigate to ‘Room booking’ screen.
- Reservation detail screen is displayed upon any reservation selection
- ‘<‘ , ‘>’ icons helps the user to navigate to the past and future dates.
- Date picker is displayed when user selects ‘Today’, which allows the user to change date.
Using the Search function
The Magnifier icon on the home screen will open a search page (voice search is supported), where following filters can be set:
- Rooms
- Desks
- Parking spaces
- Colleagues